Accounts Payable Management
The collection, control, and execution of supplier payments to ensure timely settlement and controlled cash outflows.
Accounts payable management covers the operational handling of incoming supplier invoices from receipt through payment. It ensures that obligations are visible, verified, scheduled, and paid in a controlled manner.
For many growing companies, payables are handled reactively. This often leads to missed deadlines, duplicated payments, unclear liabilities, and unnecessary pressure on liquidity.
What we mean by “accounts payable management”
While suppliers issue invoices and accounting records them, accounts payable management ensures that invoices are collected, checked, approved, scheduled, and paid according to agreed terms and available liquidity.
When this layer is missing or inconsistently handled, companies often lose oversight over what is owed, when it is due, and which payments are critical.
Who is this for?
This service is intended for companies that receive supplier invoices on a regular basis and want clear control over outgoing payments without operational friction.
It is particularly relevant where invoice volumes are growing, payment timing matters for liquidity, or founders remain personally involved in approving or executing payments.
Typical situations include:
Regular supplier invoices with payment terms
A need to prioritize payments based on urgency and cash position
Limited internal capacity to manage payables consistently
Who is this not for?
This service is not a good fit where supplier invoices are rare, payments are immediate, or outgoing payments do not require coordination.
It is also not intended for companies with a fully staffed internal finance department handling payables end to end without friction.
Typical situations include:
Businesses with very few supplier invoices
Companies paying almost exclusively at point of purchase
Teams with a mature in-house accounts payable function
What is done in practice
Collection and intake of supplier invoices
1
We collect incoming supplier invoices from agreed sources and maintain a complete overview of payable items
We check invoices for completeness, plausibility, and alignment with known agreements before payment.
Review of invoices for basic correctness
2
We track invoice due dates and payment conditions to ensure obligations are visible and manageable.
Tracking of due dates and payment terms
3
Payment scheduling and prioritization
4
We schedule payments based on due dates, urgency, and available liquidity to avoid surprises and bottlenecks.
5
Execution of payments with client approval
We execute payments through the client’s bank accounts with explicit confirmation for each transaction.
Documentation and preparation for accounting
6
We prepare payable data and payment records for accounting to ensure accurate posting and reconciliation.
Why it matters
When accounts payable are handled without structure, invoices are easily overlooked, paid late, or paid without sufficient review. This creates supplier friction, unnecessary fees, and loss of control over cash outflows.
A structured accounts payable process improves payment reliability, protects liquidity, and ensures that outgoing payments are deliberate and traceable. It allows companies to meet obligations on time while maintaining visibility and control over their cash position.